How to Request a Visa/Invitation Letter

We provide invitation letters only to convention participants whose names appear in the convention program.* To request an invitation, please submit the form below.

For a general invitation letter, please provide your name, email and home address, and the title of your session(s) and your paper, if applicable.

For an invitation letter for the purpose of applying for a US visa, please provide the above information plus your citizenship, passport number, and current employer and position.

The invitation letter on ASEEES letterhead is emailed to you as as a PDF attachment. If you must have a hard copy letter sent to you, please indicate this request in the additional comments.

You must be registered for the convention in order to receive a visa invitation letter. Please allow 2 weeks for letter processing. Providing enough information will expedite the process.

For more information please contact the Convention Manager at

*Individuals whose proposals are accepted will be notified in April of the Convention year, at which point they will be able to request Visa/Invitation Letters.