General Convention FAQS

No, the virtual convention is scheduled for October 13-14, 2022.

Yes, it is possible to participate at both conventions. However, the two-session limit, as outlined in the rules for convention participants, still applies. Registration should be purchased for the In-Person+Virtual Convention rate. Please note that sessions at the virtual convention may be limited.

We acknowledge that circumstances surrounding the Covid-19 pandemic continue to evolve and sympathize with possible health, travel, and financial restrictions of our members. However, we are unable to accommodate the option to move from an in-person to virtual or virtual to in-person format in 2022 due to the severe scheduling challenges we faced during the 2021 convention. We thank you for understanding this constraint when submitting proposals.

Due to the very high cost of audio/visual equipment in the convention hotel, hybrid sessions will not be permitted under any circumstances during the 2022 in-person convention in Chicago. Additionally, the hotel will not permit individuals to connect their own speakers to the provided A/V equipment.

Each meeting room will be equipped with a digital projector and screen. You are required to bring your own laptop. No other A/V equipment will be offered and the meeting rooms do not have internet access. See the A/V policy page for more information. *If your affiliate group requires A/V equipment, please note that under scheduling requests. We will make every effort to schedule affiliate group business meetings accordingly.

Yes, if you postponed a panel/roundtable that was accepted for ASEEES 2021, you must resubmit your proposal for ASEEES 2022. In order to help reviewers evaluate submissions, mark the box indicating you are re-submitting a proposal on the submission form.

Safety protocol will be determined closer to the dates of the in-person convention.

Parameters around social gatherings (the opening reception, book awards, and general receptions) will be determined closer to the dates of the in-person convention.

Affiliate groups may hold one meeting/room per convention. You may choose to hold a virtual meeting or an in-person meeting during the convention. Virtual participation will be limited to those who are registered to attend the convention.

Accepted films will be presented in the format requested by the submitter.

The virtual convention will provide the option for panels, roundtables, and lightning round participants to record their sessions. All sessions recorded during the virtual convention must be stored on the Zoom cloud platform.

The use of session recordings is restricted to the ASEEES convention platform. Recordings cannot be shared on other sites.

Yes, you may submit a group of sessions that ASEEES considers a themed series. We recommend that the sessions have the same name, followed by a Roman numeral after each session title. Subtitles are optional. Keep in mind that sessions may not be scheduled in the order they were submitted due to time zone variables or other scheduling challenges. Example: “Soviet Film I: Stalinist Cinema,” “Soviet Film II: Thaw Cinema,” “Soviet Film III: Stagnation Cinema.