Exhibitor Instructions
General Instructions for ASEEES 2019 San francisco Exhibitors
Complete exhibitor instructions will be (or have been) sent to you by Vista Convention Services. If you have not received your exhibitor packet, please contact Jacquelene Bonfiglio at jbonfiglio@vistacs.com
Exhibit Hall Set-up
Friday, November 22 - 1:00 - 5:00 PM
Saturday, November 23 - 10:00 AM - 2:00 PM
Exhibition dates and hours
Saturday, November 23 - 4:00 - 6:30 PM (No Opening Reception)
Sunday, November 24 - 9:00 AM - 5:00 PM
Monday, November 25 – 9:00 AM – 6:30 PM (Book Awards Reception in Exhibit Hall - 5:30 - 6:30 PM)
EXHIBIT HALL Breakdown
Tuesday, November 26 - 8:00 AM - 2:00 PM
Exhibit Booth Details
Booths are eight (8) feet deep and ten (10) feet wide
Private Functions
Exhibitors may not schedule or host private functions, cocktail parties, special events or other hospitality functions at their booth without the consent of the Convention Manager, Margaret Manges, aseees.convention@pitt.edu
A limited number of meeting rooms are available in the evening free of charge should you like to host a more formal gathering. Please contact the Convention Manager for more details.
Food Distribution
Due to peanut and other food allergies, if you plan to distribute candy and other food items from your booth, please have a listing of the ingredients available in English.
Shipping Instructions
Shipments will be received beginning Monday, October 21, 2019.
Shipments received after the deadline of Wednesday, November 13, 2019 will be charged and additional 35% surcharge.
Shipping Address if shipping to the Advance Warehouse
To: Your Company Name Booth #:
51st Annual ASEEES Convention
c/o YRC Freight/Vista Convention Services
499 Valley Drive
Brisbane, CA 94005
To trace your shipment, please contact the warehouse at (877) 335–3700.
Audio-Visual
Wi-Fi will be available in the Exhibit Hall on a limited basis. Excessive use of the Wi-Fi will significantly slow the speed at which other attendees can access the web. Please do not stream videos or other on line activities that require unlimited data. We reserve the right to restrict access to those who violate this request.
Electricity
Electricity is not a free service to ASEEES therefore, we cannot offer that to our exhibitors for free. If you require electricity at your booth, please order your electrical needs from Vista Convention Services.
Security
ASEEES will provide security during set up and breakdown hours, as well as overnight when the exhibit hall is closed. The Exhibit Hall is locked after exhibit hours.
Exhibit Hall Breakdown
Due to the unusual scheduling of the 2019 convention, we have abbreviated our exhibit hall hours for this year only. This decision is based on a survey conducted by ASEEES earlier this year. We hope that the change will help to accommodate your travel for the Thanksgiving holiday.
The Exhibit Hall will close at 6:30 PM on Monday, November 25 after a brief book awards reception in the Exhibit Hall. Convention Services will not be available to coordinate any shipments that evening but will be available on Tuesday, November 26 from 8:00 am – 2:00 PM as the Exhibit Hall will not be open that day.
All exhibitor booths must be dismantled by 2:00 PM on Tuesday, November 26. Any materials left behind after 2:00 PM will be discarded.
Additional Questions
Contact Margaret Manges, Convention Manager – aseees.convention@pitt.edu