Exhibitor Instructions
General Instructions for ASEEES 2021 New Orleans Exhibitors
The initial email campaign inviting exhibitors to log into the event portal will be sent from ExhibitorAssistance@alliance-exposition.com. The sender name will be Alliance Nationwide Exposition.
If you are an existing customer with Alliance OnLine from prior events, you will be prompted to log in using your existing credentials. This is your email address and the password created in the past to access the AOL site. If you do not recall your password, there is a reset button on the login page.
If you are new to Alliance OnLine, the email campaign will intuitively prompt you to create a password prior to linking you to the event portal.
CONTACT
Alliance Exhibitor Services
ExhibitorAssistance@alliance-exposition.com
Phone: 888.528.2011
TROUBLESHOOTING
Should you not be able to locate your email invitation from Alliance, we are happy to assist. Please confirm the following first.
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Check your Spam/Junk folder. Individual security software settings and/or company firewalls sometimes prevent the email from reaching the recipient’s email until manually allowed.
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Ensure that you are the primary contact for your organization as registered with show management.
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Though not required, exhibitors may find it helpful to add the Exhibitor Services email above to their safe senders list in advance.
Exhibit Hall Set-up
Wednesday, November 17 - 3:00 - 7:00 PM (Badge pickup: 2:30 - 7:00 PM)
Thursday, November 18 - 10:00 AM - 5:00 PM (Badge pickup: 9:00 AM - 5:00 PM)
Exhibition dates and hours
Thursday, November 18 - 5:00 - 8:45 PM (Includes Opening Reception)
Friday, November 19 - 9:00 AM - 6:00 PM
Saturday, November 20 – 9:00 AM – 7:00 PM
EXHIBIT HALL Breakdown
Saturday, November 20 - 7:00 PM - 9:00 PM
Exhibit Booth Details
Booths are eight (8) feet deep and ten (10) feet wide
Private Functions
Exhibitors may not schedule or host private functions, cocktail parties, special events or other hospitality functions at their booth without the consent of the Convention Manager, Margaret Manges, aseees.convention@pitt.edu
A limited number of meeting rooms are available in the evening free of charge should you like to host a more formal gathering. Please contact the Convention Manager for more details.
Food Distribution
Due to peanut and other food allergies, if you plan to distribute candy and other food items from your booth, please have a listing of the ingredients available in English.
Shipping Instructions
Information regarding shipping and receiving of freight will be available in late September.
Shipping Address if shipping to the Advance Warehouse
Must Arrive Between
Mon, October 18 2021 - Thu, November 11 2021
To: _____________________________________________________________
(Exhibitor Name)
c/o Alliance Exposition / Old Dominion Freight
1112 Dakin St
New Orleans, LA 70121
Audio-Visual
Wi-Fi will be available in the Exhibit Hall on a limited basis. Excessive use of the Wi-Fi will significantly slow the speed at which other attendees can access the web. Please do not stream videos or other on line activities that require unlimited data. We reserve the right to restrict access to those who violate this request.
Electricity
Electricity is not a free service to ASEEES therefore, we cannot offer that to our exhibitors for free. If you require electricity at your booth, please order your electrical needs from Vista Convention Services.
Security
ASEEES will provide security during set up and breakdown hours, as well as overnight when the exhibit hall is closed. The Exhibit Hall is locked after exhibit hours.
Exhibit Hall Breakdown
All exhibitor booths must be dismantled by 9:00 PM on Saturday, November 20. Any materials left behind after 9:00 PM will be discarded.
Additional Questions
Contact Margaret Manges, Convention Manager – aseees.convention@pitt.edu