Exhibitor Instructions

GENERAL INSTRUCTIONS FOR ASEEES 2022 CHICAGO EXHIBITORS

The initial email campaign inviting exhibitors to log into the event portal will be sent from ExhibitorAssistance@alliance-exposition.com. The sender name will be Alliance Nationwide Exposition.

If you are an existing customer with Alliance OnLine from prior events, you will be prompted to log in using your existing credentials. This is your email address and the password created in the past to access the AOL site. If you do not recall your password, there is a reset button on the login page.

If you are new to Alliance OnLine, the email campaign will intuitively prompt you to create a password prior to linking you to the event portal.

Exhibit Hall Decorators - CONTACT Information

Alliance Exhibitor Services
ExhibitorAssistance@alliance-exposition.com
Phone: 888.528.2011

TROUBLESHOOTING

Should you not be able to locate your email invitation from Alliance, we are happy to assist. Please confirm the following first.

• Check your Spam/Junk folder. Individual security software settings and/or company firewalls sometimes prevent the email from reaching the recipient’s email until manually allowed.

• Ensure that you are the primary contact for your organization as registered with show management.

• Though not required, exhibitors may find it helpful to add the Exhibitor Services email above to their safe senders list in advance.

EXHIBIT HALL SET-UP (HOURS ARE SUBJECT TO CHANGE)

Thursday, November 10 - 9:00 AM - 3:00 PM (Badge pickup: 8:30 AM - 3:00 PM)

Exhibition dates and hours

Thursday, November 10 - 4:00 - 6:30 PM (Includes Opening Reception)
Friday, November 11 - 9:00 AM - 6:00 PM
Saturday, November 12 – 9:00 AM – 6:00 PM
Sunday, November 13 - 9:00 AM - 1:00 PM

EXHIBIT HALL BREAKDOWN

Sunday, November 13 - 1:00 - 4:00 PM

Exhibit Booth Details

EACH 8'X10' BOOTH PACKAGE WILL INCLUDE THE FOLLOWING ITEMS:

8'H Red and White Backwall Drape

3'H Red Siderail Drape

1 - 6' Red Skirted Table

2 - Side Chairs

1 - Wastebasket

Standard Booth Identification Sign

PRIVATE FUNCTIONS

Exhibitors may not schedule or host private functions, cocktail parties, special events or other hospitality functions at their booth without the consent of the Convention Manager, Margaret Manges, aseees.convention@pitt.edu.

A limited number of meeting rooms are available in the evening free of charge should you like to host a more formal gathering. Please contact the Convention Manager for more details.

Food Distribution

Due to peanut and other food allergies, if you plan to distribute candy and other food items from your booth, please have a listing of the ingredients available in English.

SHIPPING ADDRESS IF SHIPPING TO THE ADVANCE WAREHOUSE

Shipments can be accepted starting on October 11, 2022.
All shipments must be received at the warehouse by ­­­­Thursday, November 3, 2022.

There will be a surcharge of 20% for items sent directly to the hotel as they will be handled by Alliance.

Exhibiting Company Name/Booth #
Association for Slavic, East European, and Eurasian Studies 54th Annual Convention
c/o Alliance Exposition / Porreca Freight
800 Thomas Dr, Unit 819
Bensenville, IL 60106

Audio-Visual

Wi-Fi will be available in the Exhibit Hall on a limited basis. Excessive use of the Wi-Fi will significantly slow the speed at which other attendees can access the web. Please do not stream videos or other on line activities that require unlimited data. We reserve the right to restrict access to those who violate this request.

ELECTRICITY

Electricity is not a free service to ASEEES therefore, we cannot offer that to our exhibitors for free. If you require electricity at your booth, please order your electrical needs from Alliance Exhibitor Services.

SECURITY

ASEEES will provide security during set up and breakdown hours, as well as overnight when the exhibit hall is closed. The Exhibit Hall is locked after exhibit hours.

EXHIBIT HALL BREAKDOWN

All exhibitor booths must be dismantled by 4:00 PM on Sunday, November 13. Alliance will begin to break down booths at 1:00 PM. Any materials left unattended may be discarded.

ADDITIONAL QUESTIONS

Contact Margaret Manges, Convention Manager – aseees.convention@pitt.edu