COVID-19 Protocol & Resources

Published on August 25, 2021

ASEEES continues to monitor the changing situation of COVID-19.  For those planning their trip to the 53rd Annual ASEEES Convention in New Orleans, November 18-21, 2021, please review the following list of relevant COVID-19 mandates, guidelines and updates, including ASEEES Convention protocol.

New Orleans Mandates and Guidelines

As of July 30, the city of New Orleans has a mask mandate for all indoor activities, which applies to the ASEEES Convention. In addition, Louisiana remains under a statewide mask mandate.  

Beginning Aug. 16, proof of vaccination for all eligible individuals 12 years and older, or a negative COVID-19 test within 72 hours, is required at most indoor venues in Orleans Parish, including the hotels, restaurants, and outdoor events where more than 500 people are in attendance.
All individuals 12 years of age and older must provide one of the following:

  • Vaccination: Evidence of having received at least one dose of a COVID-19 vaccine that has received full approval or emergency use authorization from the U.S. Food and Drug Administration or the World Health Organization*, or

  • Negative Test Results: Evidence of a negative COVID-19 PCR test taken no more than 72 hours.

*Please note that Sputnik-V vaccine is currently not included in the list of WHO-approved vaccines. Until the Sputnik-V is approved by WHO, please be prepared to provide a negative test result.

For more information visit the Website and the City of New Orleans COVID-19 Information Page.

ASEEES Convention Protocol

ASEEES will follow the current federal, state, and city requirements for COVID-19 precautions and prevention.  

Vaccination Verification Required: All in-person attendees of the New Orleans Convention are required to be fully vaccinated two weeks prior to the start of the convention on November 18 and show verification of vaccination. If you have a documented medical or religious exemption to vaccination, you will need to show verification of a negative COVID-19 test* completed no more than 72 hours prior to arriving to pick up your badge and attending ASEEES events. For those with the Sputnik-V vaccine, until it is approved by WHO, please be prepared to provide a negative test result.

*Negative COVID-19 Test Verification: If you have a documented exemption to vaccination or have received the Sputnik-V vaccine (until the vaccine is approved by WHO) and intend to provide a negative Covid-19 test, a negative test result must be completed no more than 72 hours prior to arriving to pick up your badge and attending ASEEES events. The test must be performed by a medical clinic authorized to perform the test and must include your name, the date of the test, and proof of a negative result. 

Please note: You will be required to show proof of vaccination, or negative test result in some cases, before entering convention receptions or any other event where food is served.

Masks Required: CDC-approved masks must be worn properly during the Convention at all times.  Attendees must bring their own CDC-approved masks. 

Anyone unable or unwilling to be vaccinated or wear a mask indoors should participate in the virtual convention in early December. 

We're currently researching a health and safety platform that will assist us in verifying attendee vaccinations and test results.

Hilton New Orleans Riverside Hotel

The Hilton New Orleans Riverside is in full compliance with the city’s policies. Its staff will wear masks, hand sanitizer stations will be set up in the meeting rooms and throughout the hotel, the meeting rooms will be arranged for social distancing, and the meeting rooms will be cleaned after each session. All food and beverage staff are vaccinated.

See Hilton’s Cleaning policy and check the daily alerts at the top of Hilton New Orleans Riverside’s website to see service availability and restrictions.

Domestic Travel

Masks are required on planes, buses, trains, and any other public transportation throughout and entering the United States.  Learn more here at the CDC website.

When Not to Travel (CDC)
Safer Travel Ideas (CDC)
CDC Information for Domestic Travel
Louisiana Department of Health

International Travel

Currently, the U.S. requires proof of a negative COVID-19 test for all air passengers arriving from outside the United States, including U.S. citizens and Legal Permanent Residents, even if fully vaccinated.  International arrivals must be tested no more than three days before their departure and will need to present the documentation of a negative test result or documentation of having recovered from COVID-19 to the airline before boarding the flight.

Read more from the CDC.

Read the Full Order Requiring a Negative COVID-19 Test.

CDC International Travel Recommendations for Before, During, and After Your Trip
White House Proclamation on Travel Restrictions to the United States
CDC Information for Travel to the United States

Masks are required on planes, buses, trains, and other methods of public transport.

Be sure to check your own country’s policies for your return.

COVID-19 Country Specific Information (U.S. State Department)