Call for Proposals

The 53rd Annual ASEEES Convention will be held in New Orleans, LA, from November 18-21, 2021. Additional dates in November or December may be added for a virtual component. The Convention theme is "Diversity, Intersectionality, Interdisciplinarity."

It is our hope and intention to host an in-person convention in New Orleans. We also will host a smaller virtual convention for those who cannot or choose not to attend in-person, the exact dates of which have not been determined. In the proposal submission process, you will be presented with an option to indicate your preference regarding in-person or virtual convention. Your selection will not commit you to in-person or virtual options; your selection also will not be part of the consideration in the proposal review process. We will address the question again prior to final scheduling. ASEEES will be carefully monitoring best practices and will make adjustments as necessary to ensure the health and well-being of our attendees.

If you postponed a panel or roundtable that was accepted for ASEEES 2020, you must resubmit your proposal for the 2021 Convention. To help reviewers evaluate submissions, mark the box indicating you are re-submitting a 2020 accepted proposal on the submission form.

March 1: All 2021 Convention panel/roundtable/lightning round/individual paper proposals

April 1: Film submissions and Requests for rooms for Affiliate Group meetings

IMPORTANT: Before you start your submission process:

    1. Read the general rules for convention participation.
    2. If you are a submitter or session organizer, renew your ASEEES membership first. You must be a member in order to submit. You must enter your CV information (NOTE: If you are a panel/roundtable participant but NOT the organizer, you do not need to become a member until the time of the acceptance notification in the spring. See the membership rules.)
    3. A panel proposal should include a minimum of 3 to maximum of 4 paper presentations.
    4. The session/paper title word limit is 20; session/paper abstract word limit is 250. Panel/roundtable submissions must include a short abstract. Indidivual paper and panel papers also require short abstracts.
    5. Be sure to gather all required information first. You cannot save an incomplete proposal online.
      • Ask all session participants to create a profile and update their "My Information" section in the ASEEES Member Site. Additional session participants must have a profile on the ASEEES Member site (they do not need to pay ASEEES membership dues at this point). Instructions on how to create a profile.
      • Ask all session participants to enter their CV information in the "CV Information" box under the "View/Edit Information" tab NOW. This information will be used in the online submission process. It is essential that they enter the CV information at least 4 hours before you submit the proposal. The data is scheduled to sync every 2 hours. This is essential. Do not wait until just before the submission deadline.
      • Ask all session participants for their exact last name as they appear in the ASEEES Member directory so that you can search for them in the online submission process.
      • If submitting a panel proposal, gather a short abstract for each panel paper.
      • Please review the Session Categories before you submit your proposal. Note that the session categories are used are strictly for scheduling purposes only and have no bearing on the proposal's acceptance.  
      • For a Book Discussion Roundtable, use the Roundtable submission process. In the session, title, enter "Book Discussion:" followed by the title of the book and the author.
      • Step-by-step instructions for submitting a proposal are available (PDF).

Read the Frequently Asked Questions about proposal submissions.

Go to Online Submission Site [login to ASEEES Member Site Required]


While online submission of proposals is strongly encouraged, we do accept proposals in Word as E-mail attachments. Please complete the appropriate forms below and send as e-mail attachments to aseees.proposal@pitt.edu:

Film screening proposals must be submitted online only.

To reserve a room for your organization's ancillary events during the 2021 ASEEES Convention in New Orleans, LA, please complete this form. These meetings can include receptions, literary events, and general events. Affiliate Group Meeting requests should still be completed online through the proposal submission site above. Requests for ancillary events are due by August 17.

The acceptance notification for both individual paper submissions and panel/roundtable submissions will go out in late April. The notification will not include the program schedule at that time. Upon notification of acceptance, participants are expected to become members of ASEEES. Please see the rules on the membership requirement.

Contact

If you have any questions, contact the Convention Manager at aseees.convention@pitt.edu