ASEEES Convention Audio-Visual Equipment Policy

ASEEES will provide a digital projector/screen or LCD monitor with speakers in each meeting room for panels and roundtables. In most rooms, there will be a LCD projector with speakers and a screen. In the smaller rooms, there will be the LCD monitors only (to which you hook up your laptop directly).  You will be required to bring any other equipment, i.e., your own laptop, to make your presentation.

No other audio-visual equipment will be provided. 

Cables and Adapters: The standard setup in the room with a projector and screen includes a VGA cable and sound system hooked up via the headphone jack on your laptop. The projector has a HDMI port: we suggest that you bring a HDMI cable if you plan to use the HDMI connection.  In the smaller rooms with a monitor only, there will be VGA and HDMI cables. Please be aware that a lot of the newer thin laptops do not have VGA or HDMI ports. Please do sure to bring the right adapter to hook up your laptop.

For Apple laptops: Be sure to bring the necessary adaptors to connect your Apple laptop to the projector or monitor. Because Apple has 8-9 different dongles, the A-V company does not carry them.

No Internet: There is no internet access in the meeting rooms.  If you are showing a video, be sure to have the video file on your laptop.  You won't be able to show it from Youtube or other online sites.

Troubleshoot: If you are having problems with a-v in your meeting room, please call [number TBD] for the fastest service or use hotel phone and ask for PSAV or or tweet us using #ASEEESHelp

Designate one person's laptop for use during the session; load all presentations onto the laptop before the session; and test the presentation to make sure they will work with the software on the designated laptop.